Venue Sourcing Executive

Top Banana
West Midlands
11 Jul 2019
23 Jul 2019
Marketing, Sales
Job Function
Recruitment Consultant
Contract Type
Full Time
Venue Sourcing Executive

Top Banana is an award–winning event production agency who specialise in leadership driven events. They work with highly prestigious global brands to help them bring their strategy to life and help their leaders communicate business critical messages.

Position: Venue Sourcing Executive
Location: Stourbridge, West Midlands (commutable from Birmingham, Wolverhampton, Kidderminster, Redditch & surrounding areas)
Job type: Full Time, Permanent
Hours: 37 hours per week
Salary: GBPCompetitive plus bonus and benefits

About the role:

We are looking for a Venue Sourcing Executive to join our growing Venue Finding team. You will be sourcing venues for a variety of clients and will thrive in a fast paced, busy environment. Preferably you should have a good knowledge of UK and International venues, strong organisational skills, be capable of working on your own initiative and be an excellent communicator.


– Understand the client requirements and research suitable venues and destinations to fulfil the brief. Ability to listen intently to be able to propose suitable venues and destinations to match the brief. Clear verbal and written communication to venues ensuring all aspects of brief is understood to meet the client requirements
– Good negotiating skills ensuring the client is only quoted the best commissionable rates available. Be aware of current market pricing with venues
– Using the Top Banana Venue Sourcing platform load all relevant information to create proposals
– Clear and effective lines of communication to be established with venues. Sourcing, rate and contract negotiation throughout. Venue service delivered to the client's standards and expectations. Confidently organise and attend venue showround and accurately complete Top Banana site inspection report.
– If requested by the client / account team, liaise with the venue on all final details including all catering and logistical requirements
– Attending client meetings where required. Clear effective verbal and written communication maintained at all times. Honest and professional communication throughout the whole project and point of support to the client at all times
– Ensure database is current and all discrepancies and changes are reported to data base management company. Manage, maintain and update content of VF database on all UK, European & Worldwide venues
– Ability to work on multiple projects and prioritise tasks. Ensure that all tasks are completed according to agreed SLA. Prioritise briefs in order of importance
– Maximising commissionable revenue from venues, ensuring financial targets are met. Ensuring financial targets are met through maximising and negotiating best commission terms from venues
– Process adherence in line with ISO 9001. Adhere to all ISO 9001 processes that are involved with the project from inception to completion

About you:

– Previous venue finding experience, ideally in an agency environment would be preferable
– Excellent communication (both oral and written and excellent interpersonal skills)
– Ability to be proactive and use your initiative
– Excellent IT skills (Word, Excel, Outlook, Access)
– Ability to prioritise responsibilities under pressure and deliver to deadlines
– Excellent time management and organisational skills
– Ability to remain calm under pressure
– Due to our rural location your own transport is essential. You should be comfortable with significant amounts of travel at times as there are occasions for International & UK travel

You may have experience of the following: Events Coordinator, Events Planner, Events Co–ordinator, Events Assistant, Event Management, Employee Relationship, Staff Engagement, Employee Engagement, Engagement Specialist, Staff Events Planner, Events Administrator, Staff Welfare Officer, Engagement Activities Coordinator, etc.

Ref: 87707