HR Administrator - Resourcing

Fenwick Consulting Ltd
Borders & South Scotland
10 Jan 2019
18 Jan 2019
Job Function
Recruitment Consultant
Contract Type
Full Time
Immediate requirement for an experienced Office Administrator to provide admin support to the recruitment activity of a successful Dumfries based business.

The Role

Coordinate all activities required for resourcing across the business including attraction, selection, offer and onboarding.

Work closely with line managers to ensure that the recruitment process creates a positive experience for candidates whilst ensuring the best people are selected for employment.


* Providing support and advice to managers on Taleo HRIT system (adding a vacancy, managing applicants, regretting applicants)
* Creating and writing job adverts. Researching and recommending the most effective and cost efficient attraction channels to increase visibility of vacancies and attract candidates from diverse sources.
* Managing applications
* Taking a proactive approach to ensure hiring managers complete actions within agreed timelines to progress their vacancies. Providing constructive feedback to managers where appropriate and escalating if timelines are stretching beyond an acceptable level.
* Coordinating interviews (creating interview packs where appropriate). Participating in some interviews
* Researching and recommending the most effective selection methodologies for the vacancies across the business.
* Coordinating CVs from agencies and tracking feedback/progress of candidates
* Escalating any vacancies which may be struggling to achieve a healthy pipeline of candidates.

New Starts and Onboarding:

* Preparing letters of offers and contracts of employment
* Preparing starter packs
* Tracking of returned contract of employments
* Inputting new start details into payroll and submitting relevant paperwork to the payroll team to process
* Notifying managers on a monthly basis of TSMs nearing probationary period dates
* Preparing confirmation/extension of probation letters

The Person

Solid administration and office experience.
Prior recruitment experience a real advantage.
Excellent organisational and communication skills.
High level of confidentiality.

Competitive salary on offer.

Please note that this role is offered on a 6 month initial contract .

Interested? Then please send your CV ASAP!